Assistant PA/NED Support

  • Financial Services
  • London
  • 20/09/2023
  • Permanent

Job Overview

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Job Description

If the link to apply for no longer works this may be because the job opportunity has closed early. We occasionally close vacancies early due to high volumes of applications. We would therefore recommend you complete your application prior to the closing date which is for guidance only.

Location: London - Spencer House

Employment Type: Permanent

This person will support the Chair’s Executive Assistant to ensure the provision of a consistent service to The Chair, and also provide a proactive service supporting the SJP related activities of the Group’s Non-Executive Directors (NEDS). This role requires a professional and experienced PA who is skilled at working with senior Stakeholders and comfortable working from our London offices.

What you’ll be doing:

Chair’s office

  • Ensure the Chair’s office is covered during absence of Chair’s EA.
  • Prepare information, book travel and manage meeting room logistics for Chair, as required.
  • Support the EA to diarise 1:1s between the Chair and NEDs, and any other associated tasks.

Board/Committee Support

  • Be present in the relevant SJP office for Board and Committee meetings to ensure NEDs are appropriately greeted and supported.
  • Check/respond to NED requirements for additional meeting rooms/desk bookings at SJP offices.
  • Respond to requests from Company Secretariat and others for NED availability and logistical information.

NED support

  • Assist with confirming NED availability for Partner Appeal panels.
  • Support Company Secretariat with induction process for new NEDs.
  • Booking NED meetings as required.
  • Provide administrative support to NEDs for their SJP roles in a timely manner.
  • Working with the IT Department to facilitate IT issues/requests.
  • Co-ordinate NED holiday/leave dates and keep Company Secretariat updated.
  • Maintain relevant NED documentation.

Who we’re looking for:

  • A track record of working with senior Executives or board level Directors.
  • Excellent verbal and written communication skills.
  • Strong time management, planning and organisational skills.
  • Proven experience with Microsoft office applications and SharePoint.
  • Understanding of how boards and NEDS work together advantageous.
  • A ‘can do’ attitude, engaging positively and effectively with others.
  • Confidentiality and discretion are essential.

Flexible Working

We know that everyone works best in different ways, at different times and in different environments. We value all of our employees and appreciate that everyone is different, and at different stages within their career. Recognising this, we have introduced a hybrid working policy to provide greater flexibility for part-time work, job-sharing, remote working, and flexibility on hours. Our people are encouraged to work in a flexible way that suits their lifestyle, so please ask the question and start a conversation!

Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career-break. If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you tick every box.

Why work for us?


Our Rewards

In addition to an attractive salary and eligibility to participate in the discretionary annual bonus opportunities, you will also receive an excellent benefit package including:

Non-Contributory Pension – 10% (increasing with length of service) with further pension matching 

  • *Meaningful protection benefits with real value, such as 10X life cover, PHI, and critical illness.
  •   Best in class terms and conditions including 6 months paid maternity and paternity leave.
  •   Private Medical and Dental Insurance
  •  28 days holiday entitlement plus bank holidays (based on full-time equivalent) with the option to buy and additional up to 5 days
  •  Discretionary bonus scheme dependent on company and personal performance, varied by level

*Not applicable to fixed term contracts (standard uplift applies in lieu of the protection benefits)

Our Culture

Our culture is the glue that binds us together - It’s one of our biggest assets and one of the biggest reasons for our success. It’s underpinned by core values of doing the right thing, being the best version of ourselves and investing in long term relationships.

We want to embrace diverse backgrounds and experiences to connect with clients, solve problems and innovate. We raise our voice on the things that matter to us and drive change from the front. Contributing to our inclusive culture is vital, ensuring a space for everyone to be their authentic self, no compromises.

In all we do, we consider how our work affects the communities in which we belong. Over 96% of our group employees are involved in supporting our communities through financial education, charitable giving and volunteering. Over 80% of all our employees and Partners donate each month to our Charitable Foundation, which is now the 3rd largest corporate charity in UK.

SJP are delighted to have signed The Armed Forces Covenant, and we are active members of LGBT Great, 30% club, The Diversity Project, Disability Confident and more! Find out more:

Our Awards:

We understand it’s important to be proud of the company you work for, that’s why we’re proud to share with you some of our recent awards:

  • Wealth Manager of the Year – Growth Investor Awards 2021
  • Best Wealth Manager – Shares Awards 2021
  • Championing LGBTQ Inclusion - Financial Adviser Diversity in Finance Awards 2020
  • Top 75 Employer - Social Mobility Foundation Employer Index 2021

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