The ARSAC Support Unit provides administrative support to the Department of Health and Social Cares Administration of Radioactive Substance Advisory Committee (ARSAC). 

The ARSAC Support Unit processes applications for licences under IR(ME)R 2017 to allow the safe and legal administration of radioactive substances to patients for diagnosis, therapy or research. The post holder will be responsible for a range of administrative tasks to support the application process.

As a key member of the ARSAC Support Unit, youll handle crucial administrative duties that enable the lawful use of these substances in diagnosis, treatment, and research.

Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.   

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.  

Your Impact:

Your meticulous attention to detail and proactive communication will ensure that healthcare professionals receive the support they need to advance patient care through innovative research, therapies, and diagnostic imaging.

Were looking for someone with a commitment to excellence and a desire to make a difference in the healthcare sector. If thats you, apply to become the backbone of our application process at the ARSAC Support Unit.

Key Responsibilities:

• Efficiently process authorisation applications under IR(ME)R 2017.
• Perform diverse administrative tasks to aid the application workflow.
• Act as the first point of contact for applicants, providing timely updates and guidance.
• Provide comprehensive administrative support to ARSAC and departmental teams
• Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes.  For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.Communicate and engage effectively with a range of people, including internal and external staff and stakeholders. This will include dealing with stakeholder enquiries promptly and courteously by email, telephone, letter or in person, referring to the relevant lead where appropriate.
• Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.
• Contribute to effective information management (including maintaining administrative and information resources, i.e. filing systems) and assist with the dissemination and/or collation of information/returns, in a timely manner.
• Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
• Undertake project support in the absence of a dedicated project support role in the structure, responding to information requests and other tasks which will involve meeting tight deadlines and may include using digital tools, for example JIRA. This will include: assisting and working closely with members of the project team(s), supporting elements of projects as directed by the relevant lead or project manager; maintaining project plans; supporting the provision of management information; and participating in working groups. 
• Identify and prioritise urgent tasks e.g. particular patient licences and respond appropriately in a timely manner
• Be a visible, positive and competent role model and motivator, and provide training, advice and support in own area of responsibility.
• Develop effective working relationships and communicate regularly either by phone, email or face to face with a wide range of individuals including clinical and non-clinical staff, scientists, support staff, managers and corporate team staff for example, HR or Payroll.  The post holder may make or receive phone calls, receive emails and decide relevant action, responding directly where appropriate and this may include external people for example, stakeholders and/or from members of the public as well as other public health organisations e.g. NHS and the Dept. of Health and Social Care. 
• Undergo a programme of on-going development and education, including the annual appraisal process, to build on existing knowledge and develop skills to meet the behaviours and competencies required to undertake the role.

Please see the job description for the full list of duties and responsibilities.

• Significant administrative/ secretarial experience including developing, implementing and maintaining office systems and handling sensitive information
• Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes
• Experienced at working under pressure handling multiple tasks and prioritising own workload
• Educated to degree level in a related Business subject/NVQ level 6 in relevant subject or equivalent level of qualification and/or equivalent experience
• Experienced of use of systems to order goods and services and an understanding of relevant policies and procedures
• IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Job contact :

• Name : Jon Payne
• Email : [email protected]

Recruitment team

• Email : [email protected]