This is an exciting opportunity to work as part of the project team on a once in a generation opportunity, to work on a high-profile project of developing the new Service Accommodation investment strategy to develop the Defence estate infrastructure, fit for the future. The work is driven by the political commitment to improve service family accommodation, to change course and to radically overhaul the way in which military housing is provided. The project is to develop the Departments readiness to support the business transformation and be part of meaningful change on a national scale. The project brings together cross cutting stakeholders and experts to deliver on the project ambitions to ensure that the organisation delivers for Defense, the Government, and the General Public. 

This is an opportunity to join a small, diverse and dynamic team who advocate flexible working practices. We are committed to creating a welcoming, inclusive workplace where staff can bring their whole selves to work and perform at their best.

This is a great opportunity to work with and be exposed to senior management and gain a wider understanding of the strategic picture and work at the heart of one of the ministers key priorities.

This position is advertised at 37 hours per week.

The project support role focuses on providing administrative, logistical, and operational support to project managers and project teams. This role is primarily responsible for assisting in the execution of project tasks, maintaining project documentation, and facilitating project activities. Project support role is to work behind the scenes to ensure project success by handling administrative tasks, coordinating project activities, and supporting project managers in various aspects of project management.

Responsibilities (Not exhaustive)

• Providing administrative assistance to project managers and project teams.
• Assisting in project planning, scheduling, and coordination of project activities.
• Maintaining project documentation, records, and data.
• Monitoring project progress, tracking project timelines, and updating project status reports.
• Supporting communication and collaboration among project team members and stakeholders.
• Assisting in identifying project risks, issues, and challenges and escalating them to project managers.
• Ensuring project documentation, deliverables, and reports meet quality standards and requirements.

Skills and experience

• Excellent Organisational Skills: To manage multiple tasks, deadlines, and prioritise effectively. Be able to create and maintain project schedules, track progress, and coordinate resources efficiently.
• Strong Communication Skills: To communicate with team members, stakeholders, and Senior leaders. Be able to convey information clearly, listen actively, and facilitate effective collaboration.
• Problem-Solving Skills: To identify issues, analyse root causes, and propose solutions. To think critically, make informed decisions, and adapt to changing project requirements or unexpected challenges.
• Attention to Detail: To ensure accuracy and quality in project documentation, reports, and deliverables. Be able to review and analyse information, identify inconsistencies, and take corrective actions when necessary.
• Adaptability: Able to work in a fast-paced and dynamic environment. Flexible in their approach, open to learning new skills and tools, and able to adjust plans and priorities as needed.
• Previous experience and proficient use of the Microsoft suite of packages particularly Outlook, OneNote, Word, Excel, and PowerPoint.

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Seeing the Big Picture

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Job contact :

• Name : Kimberley Rostas
• Email : [email protected]

Recruitment team

• Email : [email protected]