Webinars will be held on: Thursday 18th July 2024 at 12:30, Thursday, 1 August 2024 at 12:30 and Wednesday, 4th September 2024 at 12:30 to provide further information and answer queries about the role. Please come along and ask your questions. Register by clicking on the following link:
18th July 2024 at 12:30- Property Transformation Programme- Mobilisation Manager - Webinar
1st August 2024 at 12:30- Property Transformation Programme- Mobilisation Manager- Webinar
4th September 2024 at 12:30- Property Transformation Programme- Mobilisation Manager - Webinar
Candidate Pack - Learn much more about the Mobilisation Manager role in our Candidate Information Guide attached below.
Please note, if you are successful in the recruitment process, you will be added to the merit list for the campaign. We will then appoint candidates as Mobilisation Manager posts become available. This will be based on merit order and your location preference. For a full list of offices, please refer to the attached link: MoJ National Office Network Map Google My Maps. Your location preference will be captured during the application process. Please be advised, that being successful in the recruitment process and being placed on the merit list does not guarantee an offer of employment.
Please note that the application window for this campaign remains open until 14 October 2024. However, we will be reviewing applications and conducting regular screening, interviewing, and onboarding procedures throughout the duration of the campaign.
Overview
The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government hosted by the Ministry of Justice (MoJ). Our remit brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arms Length Bodies. We also provide property services on behalf of the Home Office.
MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.
We continue to deliver new ways of working across our portfolio leading on the scale and pace of activity for central government proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.
Team Overview
- The Mobilisation Team sits in the Property Transformation Programme, which is part of the MOJ Property Directorate.
- The team is responsible for planning and delivering the mobilisation of new facilities management contracts, carefully aligning to the demobilisation of the current contracts.
- The team will drive forward the work, including inputting to the Invitation to Tender, to ensure we design and deliver a robust mobilisation.
- The Mobilisation Manager will be managed by the Mobilisation Lead and will have line management responsibilities.
Job Description, Duties and Responsibilities
The role has the authority to run the project on a day-to-day basis. They are responsible for ensuring that the project produces the required products within the specified tolerances of time, cost, quality, scope, risk and benefits.
The job holder will be required to carry out the following responsibilities, activities and duties:
- Day to day management of the project.
- Ensures project delivers to quality, time and budget within agreed tolerances.
- Prepare appropriate project documentations in conjunction with any Project Assurance roles and agree them with Project Boards.
- Monitor and control the project in order to achieve programme/project objectives.
- Contribute to mechanisms that identify, measure and report risks and mitigation.
- Ensure that progress is appropriately reported, controlled and maintained.
- Responsibility for contribution/delivery of change control and any configuration management.
- Act as a point of contact and source of information for stakeholders.
- Prepare and report to the Project Board through Highlight Reports or any other relevant documentation.
- Report to the Senior Mobilisation Manager any connected matters, including risks/issues/performance concerns.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Skills and Experience
- Communication verbal and written.
- Organisational skills
- Planning skills
- Budgeting skills
- Conflict management skills
- Negotiating skills
- Influencing skills
- Leadership skills
- Business acumen/cultural understanding skills
- Have technical knowledge of managing risk and project lifecycles.
- Competent user of IT incl. Microsoft Project
Government Property Profession (GPP) Technical Skills
The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at: https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2
This role is a Facilities Management role at Practitioner level. Technical skills in Facilities Management of Customer & Client Service, Analytical Decision Making, Sustainable Practice and Commercial Acumen are sought these are described in the GPP Framework.
The following Technical Skills (and levels) will be tested during the selection process:
- Customer & Client Service (practitioner)
- Analytical Decision Making (working)
- Sustainable Practice (working)
- Commercial Acumen (practitioner)
Professional Accreditation
People in this role will typically hold or be working towards professional accreditation as follows: MIWFM or CIWFM, MRICS or CEng
If not already held, the successful candidate should be willing to start activities to support accreditation within 6 months of joining. Funding and support will be provided to cover this.
Behaviours
We will assess you against these behaviours during the selection process:
- Making Effective Decisions
- Working Together
- Changing and Improving
- Delivering at Pace
Flexible working hours
The Property Directorate offers a flexible working system in many teams.
Requests for reduced hours contracts will be considered in line with business needs.
This is a full-time role.
Please note that external candidates will be offered Fixed Term contracts for 24 months with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions.
If you are a civil servant on a permanent contract and you are successful, we will discuss with your current line manager to put in place a loan or secondment from your current position. If you are currently a lower grade than the one you have applied for, you will be given a Temporary Responsibility Allowance.
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.
The Directorate is supportive of and encourages flexible working. Non-civil service candidates would typically start on the pay band minimum.
