RAF Air Command, High Wycombe: Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work from the Vacancy Holder (see details below). Defence Business Services cannot respond to any questions about working arrangements. The RCO also have offices at Cody Technology Park in Farnborough so travel to this, plus other locations, may be required as part of the role.

This role, Personal Assistant to Hd RCO, will provide the successful application the opportunity to contribute towards the successful, effective, and efficient delivery of a range of high-profile and innovative capability programmes.

The Rapid Capabilities Office (RCO) is an exciting and challenging place to work, our mission is to drive the war fighters critical operational requirements through rapid and agile capability insertion and smart application risk appetite.  This is a fast moving and dynamic environment comprising of 6 separate groups delivering concept demonstrations through to development and delivery of capability, often outside of traditional capability and acquisition pathways.

As a civil servant you will work alongside military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities the Royal Air Force delivers.  Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service. 

This position is advertised at 37 hours per week. 

Main Responsibilities include:

• Maintain and update electronic diaries, identifying and managing any conflicts, prioritising as appropriate.
• Arranging meetings and corporate events, booking in visitors, and undertaking all necessary administrative and IT procedures, including national & international travel arrangements, prior to engagements/events.
• Collate and organise briefing information packs for meetings, boards or conferences as required and within the timescales set using MS Office tools such as OneNote and Outlook.
• Maintain effective electronic housekeeping and records management/retrieval processes, including safeguarding and handling of classified material in accordance with extant policy.
• Ad-hoc administrative tasks to support outer office staff, always acting as a professional representative of Hd RCO.

The successful candidate will be a rational and clear thinker, who can work well during periods of change. 

You will: 

• Be self-motivated, highly organised, and able to work well within a small team, whilst working collaboratively with the wider RCO.
• Have strong interpersonal skills.
• Use sound judgement to make effective decisions.
• Work quickly and concisely to meet demanding priorities.
• Have the ability to converse effectively with a range of stakeholders at all levels, both internal and external to the organisation.
• Always maintain a high level of confidentiality. Ensuring all information received by Hd RCO is managed and stored appropriately, applying, and adhering to security classifications as appropriate.

 

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Working Together

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. 

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.  

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.  

MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights. 

Open to UK nationals only.

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Job contact :

• Name : Kathy Watts
• Email : [email protected]

Recruitment team

• Email : [email protected]